One commercial move on MoveKore, from quote to paid invoice.
A 12-step walkthrough following a sample office relocation through every stage.
- 1Where the money leaksThe problem
- 2One record, start to finishThe problem
- 3Build and send the quoteWin the job
- 4Phases and building rulesPlan
- 5The foreman's phoneMove day
- 6Photos that protect youMove day
- 7Change orders, signed on siteMove day
- 8Punch list and sign-offClose & bill
- 9Invoice and QuickBooksClose & bill
- 10What your client seesClose & bill
- 11Why MoveKoreGet started
- 12Get startedGet started
The company, client, people and numbers in this walkthrough are made up. Screens are simplified views of the real product.
The move goes fine. The money leaks out afterward.
Commercial moves are rarely lost on the loading dock. They are lost in the paperwork that follows.
The quote gets typed up days later from notes and memory.
Items get missed, or priced from last year's rates.
The client asks for extra work and the foreman says yes.
Nobody writes it down, so it never reaches the invoice.
Pictures live on six different phones and a group text.
When a damage claim arrives, you cannot prove what was already there.
Billing waits until someone rebuilds the job from emails.
Cash arrives weeks late, and the client disputes what they cannot see.
On the sample job in this walkthrough, the client asked for two extras on move day: file cabinets from a storage room and an extra elevator hold. Together that is $1,690, or 8.7% of a $19,377 contract. Written on a napkin, it is gone. Signed in MoveKore, it is on the invoice.
One record for the whole job, from walk-through to paid invoice.
MoveKore follows a commercial move through four stages. Everything the job produces lands in one place.
- 1Win the job
- Quote from your rate card
- Every revision saved
- Client accepts online
- 2Plan
- Phases by floor or night
- Building requirements checklist
- Crew and truck schedule
- 3Move day
- Live phase updates
- Daily logs and photos
- Change orders signed on site
- 4Close & bill
- Punch list with client sign-off
- Invoice with every change order
- QuickBooks Online sync
The company, client, people and numbers are made up for this walkthrough.
Build the quote the way you actually price a move.
Labor, trucks, materials and building fees, priced from your own rate card. The client reviews and accepts it online.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Labor | $13,392 | ||
Lead foreman 1 x 20 hr | 20 | $95 | $1,900 |
Move crew 8 movers x 18 hr | 144 | $68 | $9,792 |
IT disconnect and reconnect 2 techs x 10 hr | 20 | $85 | $1,700 |
| Trucks & equipment | $2,590 | ||
26 ft box truck 2 trucks x 2 days | 4 | $485 | $1,940 |
Panel carts, dollies and ramps Flat | 1 | $650 | $650 |
| Materials | $1,850 | ||
Rental crates 400 crates x 2 wk | 400 | $2.50 | $1,000 |
Floor, wall and elevator protection Flat | 1 | $850 | $850 |
| Building & access | $1,545 | ||
Certificate of insurance processing Flat | 1 | $95 | $95 |
After-hours and weekend premium Flat | 1 | $1,450 | $1,450 |
Simplified view of the real screen. Hover a number to see what it does.
Plan it floor by floor, and clear the building before move night.
Break the job into phases and track every building requirement, so nothing stops a truck at the dock.
- Phase 1: Floor 12CompleteFri night, 6 PM to 2 AM
- Phase 2: Floors 13 and 14In progressSat, 7 AM to 5 PM
- Phase 3: Punch walkScheduledMon, 9 AM
- ✓Certificate of insurance sent to building managementApproved Tue
- ✓Freight elevator reservedFri 6 PM to Sun 6 AM
- ✓Loading dock window bookedSat 7 AM to 3 PM
- !After-hours security access listWaiting on building
- ✓Floor protection plan approvedSigned by property manager
Simplified view of the real screen. Hover a number to see what it does.
Move day runs from the foreman's phone.
Phases update live, issues get logged on the spot, and the office sees it all without a single phone call.
Runs in the phone's browser. Sample data.
Every photo tagged, timestamped and filed to the room it came from.
Before, after and damage photos, organized by room, so a damage claim becomes a two-minute conversation.
Simplified view of the real screen. Hover a number to see what it does.
Extra work gets written up and signed before the crew touches it.
The foreman writes the change order, the client signs it on their phone, and it goes straight onto the invoice.
What the client sees on their phone. Sample data.
- CO-001Move 14 lateral file cabinets from Storage Room BSigned by Dana Ruiz, Sat 10:42 AMSigned$1,240
- CO-002Extra freight elevator hold, 2 hoursSigned by Dana Ruiz, Sat 1:15 PMSigned$450
Close out the punch list with the client, not around them.
Every open item has an owner, a room, a photo and a status. The client accepts the finished work in their portal.
Simplified view of the real screen. Hover a number to see what it does.
Invoice the day the job closes, with every change order already on it.
The contract, the signed change orders and the final total add up on their own, then go to QuickBooks Online.
Simplified view of the real screen. Hover a number to see what it does.
Your client gets a branded portal instead of an email chain.
Facilities managers see the quote, the schedule, change orders and the punch list in one link with your logo on it.
Simplified view of the real screen. Hover a number to see what it does.
Built for commercial moves, priced for the companies that run them.
An honest look at what you use today and what changes when the whole job lives in one system.
| What the job needs | Spreadsheets, email and texts | A general project tool | MoveKore |
|---|---|---|---|
| Quote from your own rate card | By hand | No | Yes |
| Phases and building requirements | Separate files | Generic tasks | Built in |
| Change orders signed on site | Paper or text | No | Yes |
| Photos filed by room, tagged before and after | Camera roll | Attachments | Yes |
| Punch list with client sign-off | Email chain | Partly | Yes |
| Invoice with every change order | Rebuilt by hand | No | Automatic |
| Branded client portal | No | Guest access | Yes |
Residential moving software is built around households, inventories and booking calendars. MoveKore is built around floors, phases, building managers, change orders and closeout, the way an office move actually runs.
The crew app is coming to the App Store and Google Play; crews use MoveKore in their phone's browser today. Procore, Kahua and NetSuite connections are on the roadmap. QuickBooks Online works now.
Run your next commercial move on MoveKore.
Start free, load one real job, and see it end to end before you pay anything.
- 1Start free
14 days, no credit card. Create your account with your email.
- 2Add your rate card
Enter your labor, truck, material and fee rates once. Every quote uses them.
- 3Run one real job
Load a move you are quoting now and take it from quote to invoice.
Which plan covers what you just saw
Save this walkthrough as a PDFFull pricing detailsQuote builder with your rate card, project management and the punch list.
Adds change orders with e-signature, the client portal, photos, phases and daily logs.
Adds QuickBooks Online, the subcontractor portal, condition reports and advanced reports.
Unlimited PMs and crew, dedicated onboarding and integrations built with you.
Start free today, or talk to us if you run several branches.